2. FACILITY RENTAL REQUEST FORM

   
   

   ALL RENTALS HAVE A 3-HOUR MINIMUM WITH BOOKINGS IN 1-HOUR INCREMENTS FOR THE ENTIRE TIME THE BUILDING IS OCCUPIED. 

   Please submit a form to check availability. Rentals will not be confirmed until contract is signed and payment is made. Please contact Amber Duarte at aduarte@bellairetx.gov for additional details.

   NOTE: This form DOES NOT confirm your rental. You will be contacted by email to confirm your reservation.  

   Reservation requests must be submitted a minimum of 1 MONTH in advance of the event date. All reservations are subject to availability.

   Reservation requests for public events must be submitted a minimum of 3 MONTHS in advance of the event date.

   View facility features and pricing.

   View a full list of our rental polices and procedures.

4. Recreation Facility:

   All facilities have a 3-hr. minimum for rentals and a $105 / $210 refundable deposit (Resident / Nonresident).

   Select room(s) requested for reservation.

   1. Meeting Room
   2. Youth Room
   3. Gymnasium
5. Civic Center and CenterPoint Energy Community Center:

   All facilities have a 3-hr. minimum for rentals and a $520 / $775 refundable deposit (Resident / Nonresident).

   Select room(s) requested for reservation.

   1. Civic Center - Auditorium (with partition)
   2. Civic Center - Meeting Room
   3. Civic Center - Meeting Room w/Kitchen
   4. Civic Center - Whole Complex
   5. CenterPoint Energy Community Center
7. First Name*
8. Last Name*
10. Address*
12. City*
13. State*
14. Zip*
16. Birthdate*
17. Phone *
18. Email*
20. Name of Organization
22. Non-Profit Organization*
    -- Select One --YesNo

    Must submit IRS Non-Profit Verification to receive any eligible discounts.

23. If Yes, Upload IRS non-profit verification:
25. Description of Event*

    Please provide a detailed description of your event.

27. Requested Date & Time*
    Requested Date & Time Start Date

    Requested Date & Time Start Time

    —

    Requested Date & Time End Date

    Requested Date & Time End Time

    There is a 3-hour minimum for all rentals (1-hour increments only).

    Reservation time must include equipment drop-off, pick-up, set-up, and clean-up. Storage of supplies or deliveries outside of the reservation time is not permitted.

29. Is this event open to the public?*
    -- Select One --YesNo

    Reservation requests for public events must be submitted a minimum of 3 months in advance of the event date.

    Ticketed events are considered open to the public if ticket sales are open to anyone.

30. How many guests are you expecting?*

    A Special Event Permit may be required based on the expected attendance number.

32. Is there an admission fee for this event?*

    1. Yes
    2. No
33. If Yes, please describe how admission fee(s) will be collected:
35. How will this event be advertised?*

    1. Television
    2. Social Media (i.e. facebook, instagram, snapchat)
    3. Radio

    1. Newspaper
    2. None
    3. Other

    Select all that apply.

37. Will alcohol be served?*

    1. Yes
    2. No

    No alcoholic beverages of any kind shall be sold, possessed, or consumed in the building or on the premises unless a person or organization has first obtained a special use permit from the City Manager or his designee.

    A special Event Permit & Alcohol Permit are required for events with alcohol.

39. What AV equipment will you need?*

    See room descriptions for what is available in each room. Subject to availability. Select all that apply.

    1. Projector
    2. Handheld Mic
    3. Lapel
    4. Table-top Mic

    1. TV
    2. Podium
    3. None
41. Questions or Comments:
Leave This Blank:


43. 1. Receive an email copy of this form.
44. Email address

    This field is not part of the form submission.

45. Submit Submit and Print

* indicates a required field